Privacy Statement

Updated: 1st March 2022

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Summary

Here is a summary of our promises to you about how we treat your personal information; you should also read the full Privacy Statement below.

• S47 ("the service") is provided by Second Forty Seven Limited.

• We need to process personal information for the effective use of S47.

• We process your personal information in accordance with applicable UK data protection laws and our Privacy Statement below. Please contact us if you have any questions about this.

• Most of the information we gather is information provided to us when a user or participant is registered by a club/organisation or National Governing Body, or in the user profile that is created by you when you use S47.

• Your personal information is not shared with anyone unless we have to share it to provide the service.

• Users can update their registered profile information at any time, and we will not store the information any longer than is necessary for the purpose and statutory duties.

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Privacy Statement

It is important that your privacy is safeguarded when using the service and that you understand how we use your personal information.

In this Privacy Statement we explain what information we collect, why, and how we use the information.

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This Privacy Statement is also linked to S47’s Terms of Use.

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Your agreement to comply with and be bound by these Terms of Use is deemed to occur upon your first use of the service; if you do not agree to be bound by these terms and conditions, you should stop using the service immediately.

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1. Information we collect

In connection with user and participant profiles you can register name, email, phone number, address, date of birth, next of kin, and medical conditions/allergies. You can also choose to upload a profile picture.

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2. How we use your personal information

The legal principles we use for processing your personal information are (i) where necessary to perform or enter a contract with you (“contract”), (ii) where necessary to fulfil the legitimate interests of us or a third party (“legitimate interests”), (iii) your opt-in consent (“consent”), or (iv) where necessary for us to comply with our legal obligations (“legal obligations”).

We have set out below our purposes for processing your personal information and the legal principle that applies to each one.

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Completion of the agreement with you (contract)

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S47 uses your personal information to deliver the service as agreed in our Terms of Use.

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Improving the functionality of the service (legitimate interests)

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It is in our interest to offer a user friendly service. We use your personal information to improve your experience e.g. automatic login, allergy reminders; we do some of this using cookies – please see our cookie policy for more information.

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Personalisation of the service and marketing materials (legitimate interests)

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It is in our interest to provide a service which is as relevant to you as possible.
We do some of this using cookies – please see our cookie policy for more information.

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Development, improvement, statistics and measurement (legitimate interests)

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It is in our interest to better understand how our users access and use the service, in order to better respond to users’ preferences and wishes and to improve the service as a whole.

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We therefore collect your personal information and use it for our research and analysis purposes in this respect. We do some of this using cookies – please see our cookie policy for more information.

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Marketing (legitimate interests or consent)

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It is in our interests to keep you up-to-date with our offers and promotions. For users who have an active customer relationship with S47 (that is, you are a registered user), we may be permitted to send marketing by email, text message or other electronic communication methods on the basis of our legitimate interests. Such marketing always takes place within the framework of applicable data protection and privacy legislation. You may opt out of such marketing at any time by unsubscribing from the relevant communication.

It is also in our interests to use surveys to collect feedback from users so we can improve our services and develop them. An invitation including a link to the survey is sent to the email address or telephone number you registered upon entry. If you do not wish to participate and/or not receive further invitations to participate in surveys, you can unsubscribe by using applicable functionality in the invitation.

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For purposes required by law (legal obligation)

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We process your personal information where we are required to hold or collect personal data to meet legal requirements on us. We will also share your personal information where required to do so in response to requests by government or other authorities conducting an investigation.

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3. How we share your personal information

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We use third party service providers who are our processors to process personal information on our behalf subject to a data processing agreement.

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4. Your rights in relation to your personal data

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You have certain rights in respect of the personal data we process about you, including the right to access, rectify, erase, obtain and reuse across different services (“data portability”), restrict or object to certain processing, and withdraw your consent to processing if the legal basis for the processing is consent, of or in respect of the personal data we process about you.

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You can request to exercise these rights by contacting us.

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These rights may be limited e.g., if fulfilling your request would reveal personal information about another person, where it would infringe the rights of a third party (including our rights) or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping. Relevant exemptions are included in applicable data protection law. We will inform you of relevant exemptions we rely upon when responding to any request you make.

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Some of the personal information you have provided us directly is visible in your user profile. We encourage you to update your profile if any of the information we have registered about you is incorrect.

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5. Retention

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We will not process your personal information beyond what is necessary to fulfil the purpose of the processing and our statutory duties.

When you delete your user profile, your name and contact information associated to your activities will be anonymised/removed.

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6. Children's privacy

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Children may be registered as participants for the use of the service; the club/organisation or National Governing Body is wholly responsible for making all reasonable efforts to verify in such cases that consent is given or authorised by the holder of parental responsibility over the child, taking into consideration available technology.

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7. Cookies

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We use cookies and other technologies to enhance the user experience and make the most effective use of the service. A cookie is a piece of data sent from an online site that is visited and stored locally on the user's browser. The purpose is to use cookies to maintain data related to user preferences and account settings, as well as to evaluate and compile statistics about user activity. Most browsers accept cookies as default. You may decline your use at any time by making changes to the browser settings to not accept cookies. However, note that some parts of the service may not work properly if cookies are removed. You can read more about which cookies we use, and how they function and how to manage them here.

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8. Information Security

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We have implemented organisational and technical procedures and measures that will ensure that your personal information is not compromised, not unintentionally changed, and available when required.

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9. Changes to the Privacy Statement

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We will occasionally update this Privacy Statement to reflect any changes to the way we process your personal information in connection with the service. In such cases, a changed Privacy Statement will be published on the S47 app. In case of major changes, we will notify you directly in the appropriate manner, either via the service or by email.

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10. Controller and contact information

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Second Forty Seven Ltd is registered in England & Wales. Company number 12050912. You can write to us at The Spinnery, Church Street, Fenstanton, Cambridgeshire PE28 9JL. We can also be contacted by email: hello@second47.com